Start with the space and existing amenities
Identify the property and the area your group is allowed to use. Ask whether permanent toilets are available during setup, the gathering and cleanup.
Describe the likely attendance and whether people stay together or arrive in stages. Avoid choosing a quantity solely because the event is described as small.
Make the basic setup usable
Discuss a standard cabin, separate washing and any access features required by participants. Ask the provider to assess the proposed position and how equipment visits reach it.
Keep the approach clear of guest parking and supplies. Name someone who can approve placement rather than expecting every person helping with setup to know the same instructions.
Finish the plan before the occasion
Review supplies, maintenance and collection even for a short period. Agree who can enable removal after the gathering ends.
Request equipment and timing for the Eatonville address through the existing business contact. The directory link identifies a planning destination, not a separate rental yard or instant reservation.